We are currently looking for a full-time/permanent Administrative Assistant to join our team as soon as possible. Work must be completed at the physical location. There is no option to work remotely.

Position: Full-time/ permanent, 32-40hrs/week(1 vacancy)

Shift: Day, Weekend, Overtime, Morning, On Call, Flexible hours

Language: English

Education: Secondary (high) school graduation certificate

Experience: 7 months to less than a year

Responsibilities

* Draft, input, revise, and review documents such as correspondence, invoices, presentations, brochures, reports, and other materials from dictated recordings or handwritten notes.
* Sort and distribute incoming physical and electronic mail, ensuring smooth communication flow within the organization and across departments.
* Arrange and confirm schedules, meetings, and appointments for management.
* Manage office supply inventory, placing orders as necessary to ensure availability.
* Handle phone and email inquiries, directing calls and messages appropriately.
* Organize and maintain both physical and digital filing systems for efficient record-keeping.
* Develop and implement office procedures to optimize workflow.
* Greet people and direct them to contacts or service areas.
* Document and prepare summaries of meeting discussions and decisions.
* Coordinate travel arrangements, including scheduling and reservations.
* Type and proofread correspondence, forms and other documents.
* Oversee and provide training to office staff on procedures and software usage.
* Plan and manage conferences and similar events when required.

Qualifications

* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
* Experience with accounting or project management software is an asset.
* Strong typing and data entry skills with accuracy and attention to detail.
* Ability to handle multiple tasks and prioritize workload efficiently.
* Excellent written and verbal communication skills for interacting with clients, contractors, and internal teams.

Wage: 30.50/hour

Who can apply to this job?
Only apply to this job if:

You are a Canadian citizen, a permanent or a temporary resident of Canada.
You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply
By Direct Apply
OR

By email: waynenorthbound@gmail.com