Administrative assistant to the Chief Financial Officer – post secondary institution for Portage College

1 Vacancy    Location: 9531 94 Avenue Lac La Biche, AB T0A 2C0

Duties and Responsibilities: As per NOC 13110 Administrative assistant – post secondary institution:

·        Coordinate the flow of information within the team

·        Open and distribute mail and other materials

·        Record and prepare minutes of meetings, seminars and conferences

·        Schedule and confirm appointments

·        Compile data, statistics and other information

·        Oversee the preparation of reports

·        Advise senior management

·        Arrange travel, related itineraries and make reservations

·        Set up and maintain manual and computerized information filing systems

·        Type and proofread correspondence, forms and other documents

·        Conduct research

·        Perform data entry

·        Provide customer service

·        Prepare and maintain progress and other reports

·        Maintain accurate records

·        Oversee the collection and analysis of data and information

·        Assist in budget preparation

·        Analyze and interpret data

·        Prepare reports

·        Coordinate projects and programs

·        Compile data to prepare documents

·        Prepare draft agendas for meetings and take, transcribe and distribute minutes

·        Help with scheduling and workflow

Experience and specialization

Computer and technology knowledge: MS Excel, MS Outlook, MS Word, MS Office

Technical terminology

Business
Area of work experience

Business administration/management
Area of specialization

Correspondence, Reports and records

Salary: $69,701 annually / 36.25 hours per week

Terms of Employment: Permanent, Full Time    Start Date: As soon as possible

Requirements / Skills:                   Languages: English

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience

Experience: 3 years to less than 5 years

Workplace information:  Work must be completed at the physical location. There is no option to work remotely.

Work setting: Public sector, Post-secondary educational institution, Finance

Security and safety: Criminal record check

Work conditions and physical capabilities: Fast-paced environment, Tight deadlines, Attention to detail

Personal suitability: Accurate, Excellent oral communication, Excellent written communication, Organized, Time management

Benefits

Health benefits: Dental plan, Disability benefits, Health care plan, Paramedical services coverage, Vision care benefits

Financial benefits:  As per collective agreement, Group insurance benefits, Life insurance, Pension plan

Long term benefits: Long-term care insurance, Maternity and parental benefits

Other benefits: Free parking available, Learning/training paid by employer, On-site amenities, On-site recreation and activities, Other benefits, Paid time off (volunteering or personal days), Team building opportunities, Parking available, Travel insurance, Wellness program

How to apply:

By email: careers@portagecollege.ca

Online: https://portagecollege.ca/careers-at-portage/career-opportunities/administrative-assistant-to-the-chief-financial-officer-executive-assistant/

Underrepresented groups are encouraged to apply! Please note that this position is targeted at Canadian citizens and permanent residents; foreign nationals will be considered only if we do not succeed in recruiting Canadians.